19 Best AI Note-taking Tools for Online Meetings and Calls
- Sotirios Seridis
- Apr 7
- 8 min read
Have you ever experienced moments when your thoughts move faster than your fingers can type? We can relate. Sometimes, we have so many brilliant ideas in our mind that we lost track of them moments later, which is a huge loss. Enter AI note-taking tools: the game-changing technology that is changing how we capture, organize, and leverage our most valuable asset: ideas. Today's AI-powered platforms are intelligent helpers that not only store information, but expand on it in ways you never thought of before. Let's explore the best AI note-taking tools!
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Best AI Note-taking Tools:
Integrates advanced AI capabilities to search, generate, analyze, and chat within Notion's interface
Generates and edits content in various languages and styles, creates diagrams, and translates text
Offers robust data analysis features, turning databases of any size into actionable insights and quickly summarizing PDFs and images
Transforms spoken language into written text, offering real-time transcription for meetings, lectures, and interviews, with speaker identification and timestamps for easy reference
AI-powered assistant, OtterPilot, automatically generates meeting summaries, extracts action items, and join scheduled meetings on your behalf when you're unavailable
Integrates seamlessly with popular platforms like Zoom, Google Meet, and Slack, Salesforce and HubSpot
Leverages advanced AI capabilities to transform note-taking and information organization, featuring Smart Search that understands natural language queries
Related Notes functionality automatically suggests connections between notes
Enables real-time discussions within notes, streamlining communication and eliminating the need to switch between applications
Offers flexible organization through Collections, allowing users to group related information without rigid folder structures
AI-powered features for transcribing images, audio, and video, enhancing note-taking capabilities across various media formats
Integrates with popular calendars, providing two-way sync and enabling users to manage events directly within Evernote
Collaboration tools include unified note-sharing links, faster access to shared content, and the ability to leave shared notes or notebooks easily
Features advanced organization features like spaces, stacks, and notebooks
Integrates AI-powered features like Copilot, enabling users to brainstorm, organize, and summarize notes efficiently
Seamless meeting integration, automatically syncing recordings, transcripts, and notes
Features advanced inking capabilities, including new pen types (fountain and brush) and an eye dropper tool for custom colors
Provides robust organization features, allowing users to password-protect notes, create to-do lists, and utilize smart search functionality
Offers a unique "networked thought" approach, allowing users to create interconnected notes and ideas as easily as writing a document, while leveraging the power of a graph database
Features a daily notes system, graph view for visualizing connections, and bidirectional linking, enabling users to organize research and thoughts for long-term knowledge management
Integrates with various productivity tools like Slack, Google Calendar, and Todoist
Free, flexible note-taking app that stores your notes privately on your device
Uses open file formats, allowing you to own and control your data long-term without being locked into a proprietary system
Features a powerful linking system, enabling you to create connections between notes and build a personal knowledge network
Offers a visual graph view, helping you discover hidden patterns in your thinking through an interactive representation of note relationships
AI-powered meeting assistant that automatically records, transcribes, and summarizes online meetings across various platforms like Zoom, Google Meet, and Microsoft Teams
Offers highly accurate transcription in over 60 languages, with smart features like filler word removal, custom vocabulary recognition, and speaker identification
Integrates seamlessly with popular CRM systems, collaboration software, and calendars
Users can easily search through meeting content, create shareable soundbites, leave time-stamped comments, and use an AI chatbot to extract insights from conversations
Employs a notecard-based system inspired by the Zettelkasten method, allowing for flexible organization and linking of ideas beyond traditional folder structures
Features a visually appealing Graph View, enabling users to explore and discover connections within their knowledge network in both 2D and 3D formats
Integrates AI capabilities to enhance note-taking, including tag recommendations, grammar checks, and suggestions for improving note quality
Intelligent meeting assistant that automatically records, transcribes, and generates comprehensive notes across multiple video conferencing platforms like Zoom, Google Meet, and Microsoft Teams
Supports multiple languages (8 primary and 32+ beta languages), capture meeting insights with high-accuracy transcription and speaker identification
Offers unique features like proxy attendance, enabling users to send the AI to meetings they can't attend, and automatically extracting action items, decisions, and key discussion points
Powerful note-taking experience with bi-directional linking, allowing users to create a dynamic network of interconnected ideas
Features end-to-end encryption and a clean, minimalist interface, prioritizing both security and user focus for professionals, students, and researchers
Integrates AI capabilities, enabling users to generate outlines, transcribe voice notes, and enhance writing through GPT-4 powered assistance
Offers features like automatic social media profile lookups for contacts and calendar integration
Transforms spoken thoughts into polished, AI-generated text notes with lightning-fast transcription and intelligent formatting
Excels at capturing unstructured ideas across multiple use cases, from meeting notes and brainstorming to diary entries and blog post drafting
Users can record voice notes with a single click, allowing instant conversion of audio into clear, readable text without manual typing or extensive editing
Specializes in structuring scattered thoughts, helping users transform fleeting ideas into well-organized, actionable content with minimal effort
Automatically generate outlines, summarize content, and help you structure ideas across multiple project views like lists, mind maps, and kanban boards
Seamless team collaboration featuring real-time editing, task assignment, and the ability to convert notes instantly into actionable tasks
Unique AI-powered features that go beyond traditional note-taking, including instant summaries, task generation, and the ability to transform meeting notes into structured action items with minimal manual effort
Mac and iOS-exclusive note-taking app that offers a minimalist, design-forward approach to capturing and organizing thoughts
Markdown-powered writing experience with seamless cross-device synchronization using Apple's CloudKit, ensuring fast and secure note syncing across Mac, iPad, and iPhone
Powerful search capabilities that extend to PDF and image contents, with robust export options supporting multiple formats like TXT, Markdown, PDF, and more
Advanced security features including note encryption, password protection, and complete data privacy through Apple's encryption technologies
Unique tagging system with over 250 icons, widgets for quick note access, and deep integration with Apple ecosystem features like Apple Watch note capture and Apple Pencil support
Visually stunning, block-based note-taking app with deep Apple ecosystem integration
Powerful collaborative features enable real-time editing, document sharing via private links, and seamless cross-device synchronization across multiple platforms
Advanced AI-powered capabilities include automatic summarization, translation, and the ability to create rich, multimedia documents with support for sketches, PDFs, code blocks, and formulas
Flexible document structure allows users to create nested pages, backlinks, and interconnected knowledge bases with customizable styling and over 100 premade design options
Note-taking app designed exclusively for iOS, offering seamless integration across Mac, iPad, and iPhone
Versatile note creation featuring handwriting, typing, and audio recording, with advanced tools like Apple Pencil support, shape detection, and smooth ink rendering
Comprehensive document management allowing users to combine text, photos, PDFs, and handwritten notes in a single document, with easy sharing via multiple cloud platforms
Unique features include automatic audio-synced note-taking, handwriting-to-text conversion, and the Notability Gallery for inspiration and template sharing
AI-powered features including “Ask Goodnotes” Q&A tool, which can generate quizzes, summarize notes, translate passages, and provide intelligent content assistance within your notebooks
Advanced handwriting tools with shape recognition, universal search capabilities, and the ability to find and convert handwritten notes across all documents instantly
Flexible note organization with infinite nested folders, customizable templates, and a marketplace for additional resources, supporting both handwritten and typed content
Innovative study features like automatic flashcard generation using a spaced repetition algorithm, with built-in spellcheck and word completion for both typed and handwritten text
Open-source note-taking application with cross-platform support, offering free access on Windows, macOS, Linux, Android, and iOS
Markdown-based note organization featuring end-to-end encryption, full-text search, and seamless synchronization across multiple cloud services like Dropbox, OneDrive, and Joplin Cloud
Robust import capabilities allowing users to transfer notes from Evernote, import plain Markdown files, and leverage a flexible plugin ecosystem for extended functionality
Web clipper integration for Firefox and Chrome, enabling users to save web pages and screenshots directly into their note-taking workflow
Minimalist, lightweight note-taking app focused on pure simplicity and cross-platform synchronization across web, iOS, Android, Mac, and Windows
Instant note syncing with version history feature, allowing users to restore previous versions of notes and track changes effortlessly
Powerful tagging and searching capabilities enabling quick note organization and retrieval without complex folder structures
Completely free note-taking solution with no ads, offering unlimited note storage and seamless collaboration through easy sharing options
Markdown support with a clean, distraction-free interface designed for users who prioritize quick note capture and minimal design complexity
Closing Thoughts on the Best AI Note-taking Tools
Gone are the days when you need to scribble ideas on napkins, send hasty voice notes, and juggle countless apps to keep track of your thoughts and insights. With these AI-powered tools, you're not only taking notes of your ideas, but unleashing your cognitive potential. The right tool can amplify what you have in mind; connecting dots you didn't even know existed.
Frequently Asked Questions on AI Note-taking Tools
What makes AI note-taking tools different from traditional note-taking apps?
AI note-taking tools distinguish themselves from traditional note-taking apps through advanced artificial intelligence capabilities that transform how users capture, organize, and interact with information. Unlike conventional apps that simply store text, these intelligent tools leverage machine learning and natural language processing to offer several powerful features, like automatic summarization, intelligent content organization, real-time transcription, handwriting-to-text conversion, and context-aware suggestions. They can analyze your notes, generate insights, create connections between ideas, and provide predictive assistance that adapts to your personal writing and note-taking style. Moreover, AI note-taking tools often integrate cross-platform synchronization, advanced search capabilities, and the ability to transform raw notes into structured, actionable content, making them significantly more powerful and dynamic compared to traditional note-taking applications.
Are AI note-taking tools secure?
Yes, most reputable AI note-taking tools are secure. They would usually offer features such as end-to-end encryption, local storage options, granular privacy controls, compliance with data protection regulations, and optional cloud synchronization with secure protocols. They would also not use the data to train AI models to ensure data privacy and security.
What are the key features to look for in an AI note-taking tool?
Essential features in AI note-taking tools include:
AI-powered content generation and summarization capabilities
AI-powered search and organization
Advanced search functionality with natural language processing
Cross-platform synchronization and integrations
Markdown and rich text support
Collaboration and sharing features
Handwriting recognition and text conversion
Customizable templates and workflow automation
Can I migrate my existing notes to an AI note-taking tool?
Yes, most AI note-taking tools allow migration of your existing notes through imports from various formats (PDF, DOCX, TXT), Evernote or other note apps, and bulk import capabilities. They also preserve existing formatting and metadata.
Are AI note-taking tools expensive?
AI note-taking tools offer a range of pricing models to suit different user needs and budgets. Most tools provide free basic versions with limited AI features; such as Joplin. Freemium models are common, where essential note-taking capabilities are free, but advanced AI-powered features require a subscription; with plans typically range from $5 to $15 per month, offering comprehensive AI tools like advanced summarization, content generation, and team collaboration features. Some tools offer annual billing with significant discounts, while others provide one-time purchase options.
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