Ready to wow your clients with your fantastic Looker Studio reports?
Looker Studio allows you to manage who sees what, whether you grant your clients viewing privileges or full editing access. In this article, we'll gude you through the simple processes of sharing your report with multiple options, so you can keep your customer informed with all of the data at their fingertips!
How to Share a Looker Studio Report with Your Client (Options):
Click on the "Share" button (top-right): You can add specific email addresses, and select viewer or editor access
Click on the "Share" button (top-right): Change Link Settings to "Public" and share a link to view the report
Click on the "Share" dropdown menu (top-right) and choose "Get a link to this report". You can then copy the report's link and share it with your stakeholders.
Click on the "Share" dropdown menu (top-right) and choose "Schedule delivery". You can then schedule the Looker Studio report to be sent at specific emails to specific recipients (email addresses)
Click on the "Share" dropdown menu (top-right) and select "Download report". You can then download the report as a PDF
Click on the "Share" dropdown menu (top-right) and select "Embed Report". You can copy the tracking code and use it in any webpage or intranet.
Frequently Asked Questions on Sharing a Looker Studio Report with Your Client
Can I share a Looker Studio report with someone who doesn't have a Google account?
Yes, you can share a Looker Studio report with someone who doesn't have a Google account. When you share the report, you can generate a link that allows anyone with the link to view the report as a guest. This means your client can access and view the report without needing to sign in to a Google account.
Is it possible to password-protect a shared Looker Studio report?
Looker Studio doesn't have a built-in password protection feature for shared reports. However, there are alternative methods to enhance the security of your shared reports:
Restrict access to specific Google accounts: Instead of using a password, you can share the report only with specific Google accounts. This ensures that only authorized individuals can access the report.
Time-limited access: You can set an expiration date for shared links, after which they will no longer work.
Viewer access only: Ensure that you're sharing the report with "Viewer" access to prevent any unauthorized changes.
Remove data access: You can create a separate data source for the report that doesn't include sensitive information, thus protecting your raw data.
Can my client download the data from the shared Looker Studio report?
By default, viewers can download the report as a PDF. If you want to allow data downloads, you need to enable this option in the report settings under "File" > "Report settings" > "Data download." Keep in mind that enabling data downloads gives your client access to the raw data used in the report.
How do I revoke access to a Looker Studio report I've shared?
To revoke access to a Looker Studio report you've shared; open the "Share" menu, find the client's email address, click on the dropdown next to their permission level, and select "Remove access."
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